6.4. Sharing Agents with Your Team
💡 First Principle: An agent's value multiplies when it is shared. A well-configured agent that only you can access is a personal productivity tool. The same agent shared across your team standardizes workflows, ensures consistent responses, and amplifies the value of the configuration work you put in.
Once you have configured and tested an agent, you can share it with colleagues so they can use it in their own Copilot experience.
How to share an agent:
- From the agent management interface, select the agent you want to share
- Choose sharing options: specific people, a group, or your entire organization (subject to admin permissions)
- Recipients receive a link or notification to add the agent to their Copilot experience
- The agent appears in their Copilot agent list for use
Sharing scope options:
| Scope | Who Can Use It | Appropriate For |
|---|---|---|
| Specific people | Named individuals you select | Small team pilots, restricted use cases |
| Team/group | Members of a Microsoft 365 group | Team-specific workflows |
| Organization | Everyone in your tenant (admin approval may be required) | Company-wide tools, IT-endorsed agents |
| External | Outside your organization | Customer-facing agents (requires admin approval and additional configuration) |
Admin controls: Your organization's IT administrators control which agents can be shared at an organizational level and which agents from the Agent Store can be added by users. If you cannot share an agent as broadly as you intend, it may require IT approval or admin enablement.
⚠️ Exam Trap: Sharing an agent does not transfer ownership or configuration access. When you share an agent, recipients can use it — but they cannot edit its instructions, knowledge sources, or settings unless you explicitly grant them that access. The creator retains control of the agent's configuration.
Reflection Question: A team lead creates an agent for project status reporting and shares it with her team of 12 people. Two team members report they cannot find the agent in their Copilot. What are two possible explanations?
